Basic Rules of Email Marketing

Email marketing is one of the most important tools in your marketing campaign. It allows you to promote your products or services online, generates interest, creates brand identity and awareness, and ultimately increases your sales conversion ratio.

Diane H. Wong
Diane H. Wong
SEO specialist
July 17, 2020

Email marketing is one of the most important tools in your marketing campaign. It allows you to promote your products or services online, generates interest, creates brand identity and awareness, and ultimately increases your sales conversion ratio.

This is because most people will not buy something the first time they visit your site or read about a product. The purpose of your website is to offer valuable information to encourage visitors and it should be designed not only for sales, but to gather email addresses. Your online sales are generated from your email lists, as you have no doubt heard in the expression – ‘the money is on the list.’

Once you have a list, the purpose of email marketing is twofold:

  1. Keep bringing customers back to your site.
  2. Build confidence and trust so they are more likely to buy your products or services.

In order to work, email marketing must be done correctly or you will find that if your emails are opened at all, the ‘unsubscribe’ button will be clicked all too often.

Basic Rules to Consider

Never, Ever Spam

Not only is it illegal in many places, but at best is a poor practice that will likely get your address added to a SPAM “blacklist” and this means your email address will be automatically filtered from major ISP servers, and your mails will never get delivered. Besides, it doesn’t accomplish what you want: to target interested customers.

Use Opt-In Lists to Collect Emails

‘Ask permission’ from your site visitors before they can be added to your list. This is not only more ethical, but will also give you a better response rate.

Assure Privacy

People are reluctant to disclose personal information, so don’t ask for too much at first. Just a first name and email address will be enough to start building a relationship. Also make sure you include a privacy notice highly visible in your website as visitors need to know that you will not share their information and their details are protected.

Provide Your Link and Contact Details Every Time

You WANT people to get to your site (and could even offer an incentive for them to do so, like a free eBook, newsletter, etc); also, providing your contact details will not only let people contact you if they have questions or comments, but also lets them know you are a professional and responsible business person. It also reassures them that you are a ‘real’ person, and they will be more likely to do business with you.

Use Correct Grammar

Your communications (in this case your emails) are a representation of yourself and your business. If you want to appear professional, you must portray that image. You can also use html email that will enable you to choose appropriate fonts and features like bold, underline, etc giving your emails a more professional look and ease of reading.

Be Honest

Don’t use misleading headlines like: “Following our discussions…”, or “Hey John, it’s me!” unless you already have a relationship with John. This is paramount because the sense of anger and betrayal from the reader will last well after the email has been closed and deleted. It is also important to be honest in the way you promote your products or services. Don’t say, “I have tried product X and found it…” if you haven’t personally tested it. This is not only unethical, but getting caught on a lie is the fastest way to lose your credibility.

Take the Road Less Travelled

Using unrealistic promises and claims, being too pushy, using capital letters in your Subject Line, three exclamation points, etc – have become the ‘norm’ in our busy and highly competitive society. Consider that the equivalent of ’shouting’ online. When everyone else is shouting, try whispering. Have a point of difference, be polite and treat others as you would like to be treated; they will appreciate it and you will be more likely to gain their trust.

Offer Valuable Content

Whether you use email advertising, send email newsletters, just correspondence; make sure your emails offer useful information and not just a sales pitch. No one likes to be sold. There will be plenty of time for you to monetize your list if you start by building trust and a good reputation. Keep your emails short, to the point and easy to read, your readers will thank you for it.

Add a Gift

Bonuses have become common practice in internet marketing. It’s the carrot to get people to buy from you or opt-in to your list, but how about offering something of value beforehand? No one gives ’something for nothing’ anymore, and if you do, you’ll likely stand out.

Raising Brand Awareness

Central concept in marketing, and should be considered in your marketing campaign. You can use emails to contribute to your brand identification; which lets people know who you are, what you stand for and they can expect from you. Your communications should be targeted to your audience and be consistent throughout; from your website to your emails, the color scheme, font, language, etc, should convey the image you want your customers to have of you and your business.

Build Good Customer Relations

From the first auto responder you send someone to thank them for joining your list, to free training or product updates you email your list, to the ones you send when clients confirm their order was received and is being processed, the quality of your correspondence will go a long way towards creating positive customer relations. You should also use your auto responders to address common objections customers may have, by way of ‘frequently asked questions’, thus bringing down barriers for them buying from you – before they even arise! It is also important to answer customers’ questions politely and promptly to provide them with a positive experience. Bottom line, use your emails to keep in constant contact with your list, build trust and strengthen relationships.

Ask Your Readers to ‘Pass It Along’ (Viral Emailing)

If you offer useful information and valuable content your readers will be more likely to want to share it with people, they know. This is known as Viral Marketing and is a highly accepted method of increasing email lists.

You need to ensure your emails get delivered and avoid using words that will trigger spam filters. Also, is very important that once at every few months to clean your email list by using an email validation service.

Sign up now

Written by
Diane H. Wong
SEO specialist

Diane H. Wong is a search engine optimization specialist and business coach. Besides, she is a research paper writer at so she prefers to spend her spare time working out marketing strategies. In this case, she has an opportunity to share her experience with others and keep up with advancing technologies.

Have questions?

We are ready to help you.

Visit our help center
A repository of technical and non-technical articles about Verifalia's services.
Send us a message
Contact us with any questions or comments: support is always free of charge.

Want to chat?
Click the button below to chat live with one of our support team right now.